Desk management systems
In a world of hybrid working, with large proportions of the workforce looking for more workplace flexibility, organisations need to manage office occupancy and efficiency levels to maximise their return on investment.
Desk management systems can help organisations to control their office space effectively, making the environments a productive and engaging facility that users want to work from.
Desk occupancy solutions
Facility users can reserve desks via their own personal device ahead of visiting the workplace. Each desk’s physical and technical configuration can be detailed on the system thereby allowing users to search and reserve specific locations based on their individual needs. Once people arrive at their workspace the LED status is displayed via a desk puc or monitor hook. Green available, orange about to be occupied, red occupied, purple needs cleaning.
Solutions can even provide direct visibility via an interactive real-time map of an entire organisation’s workspaces. Using traffic light style colour codes, it makes it easy for facility managers and users to view workspace utilisation and choose a location based on low usage.
Collaboration
Whilst Hybrid working may allow organisations to reduce their office space requirements, it creates a new challenge of ensuring staff who want to work onsite have a suitable workspace that fulfils their needs.
Many organisations are realising the huge productivity benefits that Microsoft Teams can offer. These benefits can be accelerated in the Hybrid workplace when integrated with a workplace management system, allowing users to see colleagues’ status, and book workspaces natively all within Teams. These powerful features drive user onboarding and engagement, create better collaboration opportunities and provide easy group management.
Analytics and capacity
Desk space within the office is set to become premium real estate which can’t afford to be left unattended. And with many meeting facilities designed to enable enhanced collaboration with remote colleagues, ensuring room capacity is optimised to match physical attendee requirements is easily achieved with a comprehensive desk management system.
Desk occupancy sensors discreetly installed beneath each desk can quickly in real-time provide analysis of utilisation and free up resources when booking participants don’t turn up.